Information for camp leaders and supervisors
What is your role on camp programs?
All groups with participants under the age of 18 years must supply
appropriate adult supervision at each program site. Ern Halliday staff
will supervise the participants while participating in Department
facilitated programs and minimise the risk of injury to them wherever
possible. Group supervisors are required to take responsibility for the
monitoring of the group and individuals behaviour and enforce
disciplinary action as required. Ern Halliday staff have the right to
discipline or remove participants from a program either temporarily or
permanently if they deem them to be a risk to themselves or others in
We encourage teachers and adults to participate in all programs to
build a strong rapport with the group, provide duty of care, assess
where appropriate and enjoy the experience for themselves.
Creating a positive experiential environment
We expect group leaders to ensure the following:
- Students are on time and prepared adequately for the specific program.
- Encourage students in a positive and non-intimidating way.
- Participate in the activities, however be aware if the program
requires problem solving or decision making, refrain from providing too
much support that impedes the skill being demonstrated.
There may be occasions where teachers and adults are asked to help
facilitate certain aspects of a program. The instructor will discuss
this responsibility with the group leader prior to the commencement of
What is your role outside of camp programs?
It's recommended that a supervision roster is developed to supervise
free time, meals and other activities. It's also recommended room checks
are done after lights out to ensure students are asleep. We encourage
all staff to be briefed about their roles and responsibilities prior to
What to know before camp
What camp leaders should bring:
- Sleeping bag
- Pillow slip
- Blankets, sheets (optional)
- Shorts and tee shirts (no sleeveless shirts to promote sun safety)
- Warm clothing: jumpers and tracksuit pants
- Swimming attire
- Two towels (beach and shower)
- Enclosed shoes
- Thongs (for beach activities)
- Hat, sunscreen and sunglasses
- Water bottle
- Alarm clock
- First aid kit
- A day backpack
- Ern Halliday client information pack
- Relevant paperwork including student medical forms, emergency response document
- Mobile phone
- Personal medication.
Please familiarise yourself with our emergency plan. The
Ern Halliday Recreation Camp emergency mobile is 0417 948 816. Camp
leaders should provide their own emergency mobile to parents and
All DSR Camps staff are required to have a current senior first aid
or equivalent qualification as a minimum. In the event of an injury
occurring to a participant during one of our programs our staff will
provide first aid care. First aid care may be handed over to the client
group upon their request and only if they have personnel capable of
delivering an equivalent or better standard of care due to their
training and experience upon their request.
Ern Halliday camp management highly recommends every client group
should have at least one qualified and current first aid practitioner
and their own comprehensive first aid kit on site at all times.
Oxygen and advanced first aid equipment is onsite in the office and all
full time staff are trained in its use. Should an ambulance need to be
called, please notify camp staff or the emergency number.
There are five separate muster points (emergency assembly areas)
located at Ern Halliday Recreation Camp. Please find these points on
page 2 of our Emergency Response Plan which can be found on our website.
To facilitate programs at Ern Halliday, all staff must have completed
a DSR induction and have been deemed competent by a senior staff member
in the particular pursuit they are facilitating. Depending on the
program being facilitated, qualifications relating to that outdoor
activity are also required by DSR.
Please familiarise yourself with our Alcohol Policy.
What to know upon arrival
When you arrive you will need to check in at the front office. Your
group will be given an accommodation briefing by one of our staff
members who will ensure all appropriate paperwork has been completed.
To increase site safety and ensure that only authorised vehicles
access the site, a cable gate has been installed at the entrance of the
Your allocated unique five digit Booking ID (BID) number followed by a
# will be the code you need to use to gain access through the gate.
Please inform all members of your group this code is required to access
To exit the site, simply drive slowly close to the gate and it will
drop automatically. Should any issues be encountered follow the clear
directions displayed at the gate.
You will be posted specific directions about use of the cable gate
prior to your arrival onsite. The code will only be active for the
duration of your stay.
When you check in at the front office you will be given a set of
keys. These will open all of the dorm and dining hall doors that you
have access to. Any lost keys will incur a replacement fee.
If your meals are organised through our contract caterer they will
take care of all the cooking and washing up during your stay. All you
need to do is clear the plates to the central cleaning area. This will
be explained to you by your helpful chef. Upon arrival it's recommended
that you confirm meal times and dietary requirements with the chef.
Tables and chairs
The dining hall is equipped to easily seat more than your dorms
capacity. The chairs and tables are located in a storeroom in the dining
hall. These are to be packed away as indicated by the signs located in
this area. Please ensure that all tables and chairs are returned and
chairs stacked in towers of 10 prior to departure.
Dining hall set up
You are responsible for the set-up of your own tables and chairs.
Feel free to arrange these in any format to suit your group’s needs for
both dining and/or meeting. As you don't share your dining room with
other groups, equipment can be left set up, however, please ensure
security of your valuables as the camp takes no responsibility for any
loss during your stay.
What to know whilst on camp
The following are a few things to be mindful of when on camp.
Wheelie bins have been provided in various locations for your use.
These should be empty (or close to it) upon your arrival onsite. They
will be emptied after you depart. Should you notice that your bins are
becoming full, please inform a staff member who will ensure they are
emptied. Please don't leave rubbish bags outside or next to the bins as
the local wildlife will make a mess of them.
Toilets and showers
Each dorm area has showers and toilets and has provisions for
disabled campers. When returning from the beach, use the taps outside to
remove any excess sand prior to entering the dorms. There are also
toilets located within your dining hall. If you notice the toilet paper
supplies becoming low, please inform one of our staff members who will
Your group has access to a free to use washing machine and dryer. You
will need to provide all washing detergent for these machines.
Cleaning responsibilities and equipment
Each dorm has dust pans, brushes and brooms. Each of these is clearly
labelled and must not be removed from the dorm. There is also cleaning
equipment located within your dining hall. It's your group’s
responsibility to ensure your dorms and dining hall are kept clean
during your stay. This includes mopping up any spills and removing sand
from the floors.
If your group is participating in any of our recreation programs on
site, it's your group’s responsibility to be at each program site on
time for the start of the program. If you don't know where programs are
please ask one of our staff members who can provide a map to point out
the meeting area..
Audio visual equipment
Each dining hall is equipped with a television along with a VCR/DVD
combo unit. These are mounted on the wall and cannot be moved. There is
also a projector screen and large white board mounted on the walls for
your convenience. Should you require a data projector we have one that
can be hired or you can bring your own. Please contact our staff for
pricing prior to your arrival as this is required to be pre–booked to
Our proximity to the beach allows for quick and easy access. Access
to the beach is via the sand track located just west of the Cardinal
Meeting Hall. This track leads to an underpass below Whitfords Avenue
ensuring safe passage to the beach. The pedestrian/cycle path also leads
to Hillarys Boat Harbour, approximately a 15 minute walk.
If you wish to run activities on the beach we advise that you walk
approximately 100m south past the dog beach (towards Hillarys Boat
Security and valuables
To ensure the safety of your valuables please ensure that you lock
all dorms and dining halls whilst they are unattended. The camp takes
all care however is not responsible for lost items. Some areas may be
alarmed against intruders. Please discuss this option with camp staff.
What to know prior to leaving camp
Prior to your departure, our Accommodation Officer will come and see
you and complete any final paperwork. You will be asked for formal
records of adults and children who stayed at the camp on each night as
well as the number of day visitors who attended each day. Please gather
an accurate record of these numbers prior to the last day of your stay.
You must have vacated the dormitories and dining hall prior to 10am
Monday to Saturday, 2pm on Sunday or public holiday. Should you require
this time to be different please arrange this at the time of booking. We
may be able to accommodate this, however due to operational
requirements we can't guarantee we will be able to extend these hours.
Seated meals are not permitted on departure days. Our caterers can
provide a packed lunch that can be enjoyed under the shady trees.
Any lost property found during your stay or after your departure is
collected and placed in our lost property cage. Uncollected goods are
donated to local charities if they aren't collected after one month.
Loss or breakage
Should anything be lost or broken please inform our staff members
during your stay. Additional costs associated with repair or replacement
may be charged.
Although all dorm areas are thoroughly cleaned prior to your arrival,
to make our job easier, prior to departure from the camp, your group
will be required to do some simple clean up around the areas you have
- Sweep all dorms, bathrooms and dining halls
- Ensure one mattress, fitted sheet, pillow and pillow slip on each bed
- Pick up all rubbish from the areas utilised (we encourage each group to perform an emu bob)
- Remove any lost property from dorm areas
- Mop all spills in dorms and dining halls.
Our cleaning staff will use a floor scrubbing machine to clean dining floors more thoroughly.
Please ensure that each bed has a pillow and maroon pillow case
together with a fitted bed sheet. Prior to departure please check the
sleeping and bathroom areas to ensure no personal items have been left
behind and all rubbish is placed in the bin provided.
Wipe down all tables with a damp cloth. All tables and chairs must be
packed away and stored correctly in the table and chair store room.
Follow the instructions on the signs in these areas. The entire dining
hall needs to be swept clean of dirt and rubbish. There is no need for
you to mop the entire dining hall however, please mop any excessively
dirty areas. There are dust pans and brooms provided for your use.
As you leave the camp please ensure that you drop all keys you have
at the office. If the office is unattended please drop the keys in the
drop box next to the door.
An invoice will be forwarded to your group after your stay with
details of all accommodation and program related charges. Catering
charges will be invoiced separately by our contract caterer.
We seek feedback and improvement ideas. Please take the time to
complete and return the feedback form that you will receive in the post
after your stay. After all, the only way we can improve is to know what
can be improved.